International Conferences

Management of Historic Conferences
“International Conferences Expert – Congrès Inc.”

What Is a “Convention”? 

Major conferences such as important international conferences that bring together dignitaries from various countries and academic conferences where new research findings are presented are referred to as “conventions.” The role of Congrès Inc. as a Professional Congress Organizer (PCO) is to collaborate with the organizers to create these events.

Representative International Conferences

Congrès has a wealth of experience in managing major conferences, including venue setup and operation for the G7 Hiroshima Summit 2023; COP3, where the Kyoto Protocol was adopted in 1997; and the 2012 Tokyo Annual Meetings of the International Monetary Fund (IMF) and the World Bank Group.

Achievements

    List of Other Achievements

    Why Congrès?

    Point 1
    Credibility backed by major clients and various certifications.
    Point 2
    Consulting for highly-complex conferences such as summits.
    Point 3
    Support for overseas organizers such as international organizations and headquarters.

    Service Steps

    1. 01

      Support for Attracting

      • Strategy development

      • Information gathering & research

      • Bid paper preparation

      • Lobbying support

      • Attraction pitch presentations

      • PR video production

    2. 02

      Planning

      • Budget planning

      • Venue selection

      • Fundraising planning

      • Scheduling

      • PR strategy development

      • Printed materials planning

      • Concept development

    3. 03

      Advance Preparation

      • Financial management and fundraising

      • Public Relations 

      • Abstract management and registration

      • Invitee support

      • Web and printed material production

      • Venue, equipment, and supplies, accommodation, transportation, and travel arrangements

      • Planning of social events and performances

      • Arrangement of operating staff

    4. 04

      On-Site Logistical Management

      • General operations oversight

      • Venue setup & decoration

      • Management of operations staff

      • Equipment operation

      • Interpretation & translation

      • Ceremony and reception staging

      • Security & flow management

    5. 05

      Post-Event Processing

      • Financial reporting & accounting

      • Report preparation

      • Production of recording materials

      • Preparing & sending of thank you notes

      • Post-event publicity

    …etc.

      Cases

      Joining via Robots from Overseas

      Overseas speakers operating avatar robots engage with on-site participants during discussions and coffee breaks.

      Thematic Stage Direction

      Setting up wood covered with plaster on the stage and using projection mapping to create a 3D representation of the flow of the theme ‘water’.

      G7 Hiroshima Summit Commemorative Items

      Showcasing the appeal of Japan, including a summit bag made from Bingo denim fabric from Fukuyama, Hiroshima Prefecture.

      Related Services

      Virtual/Hybrid Conventions

      Congrès offers services tailored to the new era of conventions, including fully online, on-site, and hybrid conventions.

      • MICEvirtual: Fully-integrated online conference platform jointly developed with our group company specializing in IT solutions for the meetings & events industry.

      • Other Video Conferencing Systems: Conferences and presentations using Web streaming services (e.g. Zoom, Microsoft Teams).

      • Remote Simultaneous Interpreting (RSI): Simultaneous interpreting using your own smartphone or computer. No need to download apps or use a separate receiver.

      Multilingual Services

      Leveraging the know-how we have built up over years of managing Summits and other large-scale international conferences, we offer the global communication services (interpreting, translating, and document preparation) that are essential to any international meeting.

      IT Services

      We offer flexible customization such as automated ticket issuance and program search through the app. We work in concert with Mice One – a Congrès Group company – on the development and management of IT systems.

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